Those of you who know me know that I am all about process and structure. This has served me very well in my VA business. Having a Project Management background and being in IT my entire career made it impossible for me NOT to have systems in my business – even before I had clients.
One of the things that I see many Virtual Assistants struggle with is scheduling multiple tasks for multiple clients and meeting their deadlines. It is imperative to have a structure in place for keeping track of all those moving pieces. If you do not have a way to track and manage your work, how do you know if you have too much work or not enough?
Here are 4 Best Practices for scheduling your tasks and deadlines:
- Use a Task Management System – find one that works for you and use it. There are several on the market with most of them having a FREE version. The most important thing is to find one that works for you and use it. Here are a few of the popular tools on the market. If you do not find something you like from this list, Google Task Management.
- Schedule everything – every task for every client should go into your Task Management System. It does take time to develop the habit and is well worth the effort.
- All tasks need a deadline – ASAP is not a deadline. When a client gives you a task, be sure to get a deadline date. Without a firm deadline, how do you know if you can meet it?
- Look at your numbers – for many VAs time is money. You need to know how many hours you need to bill to earn what you must or want. Keep an eye on your numbers to know if you need more clients or need help.
Thank you for taking time to read this post, I hope you found these tips useful. Please take a moment to leave a comment, I’d love to hear your thoughts.